Automatic tracking

How Kaizendex records the apps and websites you spend time on, what "Sync now" does, and how to see exactly what was tracked.

Kaizendex can automatically track which apps you spend time on, and turn them into activity entries in your Automatically tracked activities collection — so your day shows up on the calendar without you logging anything.

Only app names and website domains are recorded — never full page addresses, never what you type, never screenshots. Window titles are a separate opt-in, off by default.

Which devices can track

Today the desktop app tracks the apps you use on your computer. The Chrome extension, which tracks websites, is coming soon — you'll see it in Settings → Tracking when it's ready.

Where to find it

Open Settings — the gear icon next to your name at the bottom of the sidebar, or More in the bottom bar and then your name on phone — then choose Tracking.

Devices

Every device you track from appears in the Devices list with a toggle, and it arrives switched off. Nothing is recorded until you enable a device, and turning one off stops its uploads immediately — the server refuses data from disabled devices.

What "Sync now" does

Your devices record activity locally first and upload it to your account automatically about every 10 minutes. Sync now simply uploads what this device has recorded right away instead of waiting for the next automatic upload. It's always safe to press.

How activities are grouped

Kaizendex summarizes your day into larger activity blocks instead of a new entry every time you switch apps or tabs. A short detour — a two-minute YouTube break during a work session — doesn't split the block. A new block starts only when you spend a sustained stretch (roughly 10 minutes or more) in a different category, or after a break of 15 minutes or longer with no activity at all.

Each activity shows a Source log — the exact list of apps and websites, in order, that it was built from. It's collapsed to a short preview by default; choose Show all to see the full chronological list. The Source log is read-only — it reflects what was recorded, so it can't be edited directly.

The Activity breakdown lists each app and website with its time and the category it was counted as. Items with no meaningful time are tucked behind Show all. To change how something is categorized, click the category label on its row (or Categorize if it doesn't have one yet) and pick a category — from then on that app or site always counts as your choice. You can also add or change these rules any time in Settings → Tracking → Overrides. Your rules are stored with your account, so they survive even if the tracked-activity collection itself is deleted and recreated.

Seeing exactly what was tracked

Two sections in Settings → Tracking show you everything, so tracking is never a black box:

Sync activity — a plain-language log of every upload from every device: when it happened, how many minutes it carried, and whether it succeeded. If a device can't upload (for example the browser extension's session expired), the failure appears here too.
Raw activity log — the detailed table of every recorded interval for any day: exact time range, duration, app or website, and which device recorded it. This is the raw material your activity entries are built from.

If the browser extension stops syncing

This applies once the Chrome extension ships. The extension keeps recording even when it can't upload — but it needs a signed-in session to sync. If its session expires, its toolbar icon shows a red badge and the popup asks you to sign in again. Opening any Kaizendex tab while signed in usually reconnects it automatically. Once reconnected, everything it recorded in the meantime uploads on the next sync.

Deleting the collection

Tracked activities live in the Automatically tracked activities collection, which works like any other collection. If you delete it, tracking doesn't stop — on the next upload Kaizendex restores the collection from Trash and continues where it left off.

Version and updates — where to get the apps, and how they update themselves.
Storage — how much of your account the tracked data takes up.