Files get a description you can edit
Every photo, PDF, document and voice note gets a short AI-written description and its text, so you can search for it later — and you can rewrite the description any time.
Every file you add to Kaizendex — a photo, a screenshot, a PDF, a document, a voice note, a video — gets a short description written for it, once, right after you upload it. It's the "what is this" line: a photo of a bowl of ramen on a wooden table, a two-page lease for a flat, a voice note about buying oat milk. You see it under the file, you can rewrite it, and it's what lets you find the file again by what's in it.
What gets written
| You attach | The description says | Also kept for search |
|---|---|---|
| A photo or screenshot | What's in it — the subject, the setting, any visible text, the mood | The text in the picture (a menu, a whiteboard, a receipt) |
| A PDF or a Word / PowerPoint document | A one-paragraph summary | The document's full text, so a sentence deep inside a 40-page PDF is findable |
| A plain text, Markdown, CSV or JSON file | A one-paragraph summary | The file's text |
| A voice note | One line: what was said | The full transcript |
| A video | What the cover frame shows, plus the length | — (the audio isn't transcribed yet) |
| Anything else | The file type and size | — |
The description is at most 60 words and is written in the language of the text in the file (or English when there is none). It usually lands within a minute of the upload; until then the file shows a quiet Describing… line. Nothing waits on it — your entry saves and syncs exactly as before.
Where you see it
- In the photo viewer. Open any picture (click it on the web, or choose View picture on your phone). The description sits under the photo with a small AI tag when the model wrote it, or you once you've edited it.
- In Files & Photos. Every row shows its description under the file's name, so you can skim a whole library of photos by what they show. See Files & Photos.
Editing it
Click or tap the description under the file, type, and press Enter (or tap away) to save. Esc cancels. It saves instantly and syncs to your other devices like any edit.
Once you've edited a description it's yours: the AI never rewrites it. Clearing it entirely is your call too — the file simply shows no description afterwards, and the AI won't fill it back in.
Searching by what's in a file
The description and the extracted text feed the same search your AI uses. So in any chat you can ask:
- "Find the photo of the whiteboard from the planning meeting."
- "Which PDF mentions the deposit amount?"
- "What did I say in the voice note about grandma?"
The AI finds the file through its description and text, then can open the actual picture or page to answer. Files show up in search results as chips that open the entry they belong to. See Chats and AI agents.